Resources From RHA
Residence Hall Association is responsible for allocating funds for programs and events which benefit residence hall students. Resident Assistants (RA’s), Inclusive Community Assistants (ICA’s), Hall Councils, and Registered Student Organizations (RSO’s) are eligible for funding. RHA focuses on programmatic themes that include, but are not limited to: community development, social events, educational initiatives, diversity/social justice/inclusion, sustainability, and residence hall improvements. Please follow the steps below to request funds.
RHA will only be accepting bills for the Spring semester through April 19th at noon. Our last meeting is on April 23rd, and RHA will not be able to evaluate bills for the remainder of the 2017-2018 academic year after that. Bills for the 2018-2019 academic year can be submitted starting August 1st, but there won’t be any RHA meetings until mid-September.
Step 1 - Review Funding Criteria
According to the RHA Constitution and Bylaws, Article XIV Section 5a:
RHA will evaluate bill proposals by the following criteria, in no specific order. The inability to adhere to the below criteria could potentially impact the amount of funding received.
- The organization shows the ability to plan and effectively deliver their services.
- The program has a direct impact on the educational, professional, and leadership development of the residents.
- The program promotes one or more of the residence life Residential Curriculum learning goals: Connections, Awareness, Thriving, and Learning.
- The activity and program is open to all those who live in the residence halls regardless of race, age, disability, religion, national origin/ancestry, sex, sexual orientation, gender identity or expression, socioeconomic status, veteran status, and genetic information.
- Funding is not used solely for the purpose of benefiting student staff members without a direct impact on fee-paying residents.
Step 2 - Review Funding Timeline
Requests for funding must be submitted to the RHA email account by noon on the Thursday before the meeting in which they are to undergo their first reading and at least one month before the date of the event, but it is preferred that there are 6 weeks between the program and the request submitted. Any requests that require CSU Motorpool must be submitted at least 6 weeks prior to the event in order for paperwork to be processed in time. Requests must then be tabled for a week so that the senators can consult their hall councils for opinions on the request.
If the total requested funding is below $800, it will be subject to approval by the RHA Funding Board rather than the entire Senate. Funding requests subject to approval by Funding Board will be voted on the same Monday as First Reading.
After RHA approves funding, the organization must submit a Financial Request to SLiCE for a P-Card, and an additional 72 hours will be required for processing before funds are available. Funds will be made available to you by the Friday following approval, please plan the time of your Funding Request submission accordingly.
Step 3 - Complete Funding Request Form
All requests for funding must come in the form of a bill and budget. You’ll need to download the file, edit the information (italicized information is inserted as an example), and then submit the completed form to the RHA President for review.
Step 4 - Contact RHA President
The funding Request form should be emailed to the RHA President firstname.lastname@example.org
After you’ve submitted your request form, the RHA President will work with you to make sure your forms are completed accurately. If corrections must be made, the corrected form must be received by the date specified by the RHA President. Once the forms are complete, the RHA President will send you a confirmation email with a day, time, and place to present your bill to the RHA Senate or Funding Board.
Step 5 - Prepare Presentation
After submitting a request for funding form, the President will send you a confirmation email with the date, time, and location of your presentation to the RHA Senate or Funding Board. Presentations are intended to give authors time to elaborate on their request as well as answer questions proposed by RHA Senators. Presentations should last about five minutes in length followed by ten minutes of questions and answers, and do not need to include a visual aid.
RHA Senate is a professional student body, so please dress and behave accordingly.
If your request for funding is approved, you will be contacted by the Director of Finance with information on how to receive your funding.
Step 6 - Post-Program Evaluation Form
Organizations or individuals working within Residence Life that recieve funding from RHA will be required to turn in a Post-Program Evaluation (PPE) form. PPE forms can be submitted via SharePoint. If an organization or individual works outside of Residence Life, a Post-Program Evaluation may be provided by email or printed copy by the Director of Finance after you’re approved for funding.
PPE forms must be submitted by email to the Director of Finance or shared via SharePoint with Residence Hall Association within two weeks (14 days) after the funded program occurs.
Failure to complete the PPE form will disqualify the individual and organization from receiving funding from RHA for the rest of the Academic Year.